Print Work Order

Print Work Order

To print Job Work Orders, click on Work in the shortcut menu, then click on Print Work Orders.

The printed work order is designed to provide multiple uses:

When using QuickBooks payroll, the work order can be used as a time sheet for employees to record their hours worked on each job item. As such, the work order allows employees to record hours by job item. This allows you to track labor costs by item. See the Integrating QuickBooks topic for more information.
Work orders can be used to list when other resources (equipment and work crews) are scheduled for job items.

The work order lists job items that a schedule resource has been assigned to. Schedule resources include employees, work crews, equipment, subcontractors, and vendors. Schedule resources can be assigned to job items in the Edit Job Estimate form, or in the Edit Schedule form.

Each work order item includes the followng Information about a work item:

the scheduled work date,
the job site (if the Show All Jobs: option is checked),
the work item name,
a space to write hours worked,
a space to check if work on the item has been completed.

The print work order form has the following prompts:

Resource Type:

Select the Resource Type for which to print a work order schedule.

Select (resource type):

Select the Resource for which to print a work order schedule.

Scheduled From:

Select the date to begin listing scheduled work items.

Scheduled To:

Select the date to end listing scheduled work items.

Show All Jobs:

Click to list scheduled work items for all jobs (in addition to the current job displayed at the top of the screen).

View button

Click View to view a print image of the report. This will display the report in the report viewer form.

Print button

Click Print to print the report.

Exit button

Click Exit to close the form.

The work order listing report has the following columns:

Date

The date on which the job item is scheduled to start.

Job

If the "Show All Jobs:" option is checked, the report will include this column, which displays the job that the work item belongs to.

Job Item

The name of the job item.

Hours

This column provides a blank in which to write the employee's hours worked on the item on that line.

Completed

This column provides a blank line in which to indicate (check) whether the item has been completed.

You can use this form to provide workers with a list of work items to complete. Workers can return the form with an indication the hours worked on each item, and which items have been completed. You can then use this to enter labor hours in the Labor Hours entry form.

See the How Do I... Track Job Costs topic for information on tracking job labor costs.