Smart Contractor

Print Purchase Listing

To print a Purchase Listing report, click on Purchase in the shortcut menu, then click on Print Purchase Listing.

The Print Purchase Listing form allows you to print Purchase Listings that you created in the Purchase entry form.

To print a Purchase Listing report, select a vendor, or "(All Vendors)" from the prompt for Vendor. Then click View or Print.

The Purchase Listing form has the following prompts:

Show All Jobs:

Check Show All Jobs to report for multiple jobs (selected by type and status), or uncheck to report only the current job (selected at the top of the main form).

Job Type:

Check the Job Types of jobs to include in the report, or do not check any to select all job types.

Job Status:

Check the Job Status' of jobs to include in the report, or do not check any to select all job status'.

Project:

Check the Projects of jobs to include in the report, or do not check any to select all projects.

Vendor:

Select a vendor to see purchases only from that vendor, or "(All Vendors)", to see purchases only from all vendors.

Product:

Select a product to see purchases of only that product, or "(All Products)", to see purchases of all products.

Payment Method:

Select the method of payment for purchase transactions to list.

Report By:

Select the sequence by which to sort and group purchases in the report:

  • By Job Phase, Vendor
  • By Vendor, Purchase
  • By Job, Vendor

Date From:

Enter the purchase date from.

Date To:

Enter the purchase date to.

Display Purchase Items:

Check to display purchase line item information. Leave unchecked to only display purchase totals.

List Extra Purchases Only:

Check to list extra purchases only. Extra purchases are items purchased for a job that were not included in the original job estimate. Note that when you check the Extra Purchases Only option, the title of the report is changed to Extra Purchase Listing.

Display Item Notes:

Check to display item notes.

View button

Click View to view a print image of the Purchase Listing report the report viewer form.

Print button

Click Print to print the Purchase Listing report.

Exit button

Click Exit to close the form.



The printed Purchase Listing report includes the following information, which is entered in the Purchase entry form:

Vendor

The vendor for the purchase.

Ref No

The vendor's reference (invoice) number.

Date

The Purchase date.

Method

The method of payment for the purchase: On Account, Check, or Credit Card.

Product

The job item product, if one is entered; otherwise the item name. The item name and the product is entered in the Job Edit Job Estimate form. The product information is entered in the Product entry form.

Count

The count of the item purchased.

Unit

The count units of the item purchased.

Cost

The unit price for the item purchased.

Total

The extended item cost, equal to the Count x Cost.