Integrating With Items In QuickBooks

When you set up Smart Contractor to integrate with QuickBooks, Smart Contractor will create a list of Items in QuickBooks from the list of Job Phases in Smart Contractor.

Transactions entered in Smart Contractor (Estimates, Bills, Check and Credit Card Purchases, Invoices, etc.) will be written to QuickBooks under the QuickBooks Item for the corresponding Job Phase in Smart Contractor.

Integrating With General Ledger Accounts In QuickBooks

When you set up Smart Contractor to integrate with QuickBooks, the QuickBooks Setup Entry form will prompt you for the QuickBooks Accounts in which to post each job cost category: Materials, Labor, Equipment, Subcontract, and Other. Select the appropriate QuickBooks Account for each.

When Smart Contractor initializes the integration with QuickBooks, it will create five sub-items under each Item in QuickBooks; one for each job cost category: Materials, Labor, Equipment, Subcontract, and Other.

When Smart Contractor writes job cost transactions to QuickBooks, it uses the appropriate QuickBooks sub-item for the transaction, depending on the expense category: Materials, Labor, Equipment, Subcontract, and Other.

Since each QuickBooks sub-item has a separate Account associated with it, job costs for each sub-item will be posted to the appropriate QuickBooks Account.

For example, for the "Appliances" Job Phase in Smart Contractor, QuickBooks would have one item for "Appliances", plus 5 sub-items under the "Appliances" item: "Appliances Materials", "Appliances Labor", "Appliances Equipment", "Appliances Subcontract", and "Appliances Other Charge". A purchase transaction for a Refrigerator in Smart Contractor (with an expense in the Materials category) would be posted to the "Appliances Materials" sub-item in QuickBooks - and therefor to the GL Account associated with "Appliances Materials", which is the materials expenses account.